Checklist - A Perfect Witness

Last Names of the Couple

Enter both last names here

Ceremony Date(Required)

Ceremony Time of Day

Location Name

Location City and State

Location Street Address

Location Zip Code

Contact Phone Number(Required)

Where you can be reached on the day of the wedding.

Email Address(Required)

Approx. Guest Count

Please Note: In order for your guests to hear the ceremony, a microphone is required for 40+ guests. Hands free is necessary so if it’s a hand-held microphone – a stand is required. A lapel mic or headset is fine - Talk to your DJ.

Wedding Colors

Men's Wear

Casual

Suit

Tuxedo

Bride’s Full Name:

(First/Middle/Last Names & where she will be located immediately prior to the ceremony)

Groom’s Full Name

(First/Middle/Last Names & where we will meet just prior to the ceremony)

Groom instructions: Be sure to see your Wedding Officiant 15 minutes prior to the ceremony, in order to follow his/her instructions, give her the Marriage License

Note: If someone else is assigned to give the License, who is it and where will they be meeting him or her?

Person Escorting the Bride (if any)

Do you want the Officiant to ask: “Who presents (Bride’s Name) to be married to (Groom’s name)?”

Yes

If so, it’s important that this person stay with us at the front through the welcome. They may be seated after the question is asked and they have answered (I do, We do, Her family and I do, etc)

Wedding Party

Best Man (First Name & Relation to the Groom)

When Applicable – His instructions: Be sure to have the Bride’s ring unless there are ring bearers.

Maid/Matron of Honor (First Name & Relation to the Bride)

When Applicable – His instructions: Be sure to have the Groom’s ring unless there are ring bearers.

The Wedding Party | Number of Attendants

Additional Note for small weddings: We encourage the bride to walk out separately, even if it is just the Groom and Officiant waiting for her at the Wedding Site.

Bridesmaid #1

Bridesmaid #2

Bridesmaid #3

With Groomsman?

Yes

With Groomsman?

Yes

With Groomsman?

Yes

First Name of Groomsman

Flower Girl

Ring Bearer

Will Ring Bearer have the real rings?

Yes

Customizations include: Mother’s Presentation (Couple provides the flowers); Engagement Ring Ceremony; Additional Blessings such as Unity Candle, Unity Sand (Candles and/or vessels provided by the couple), Children/StepChildren (Vows, Presentation, Poem); Any Other Preferences; A hard copy of the written ceremony to keep

Ceremony Choice

Religious Mentions

Contemporary

(Happy to discuss this in detail – It’s Your Day ~ Your Way!)

Are you writing your own Vows?

Yes

The Officiant will determine where they are read during the ceremony.

Guest 1

Relationship to Bride/Groom

Guest 2

Relationship to Bride/Groom

Additional Notes

(i.e. No camera phones; To include name of any additional help, such as someone passing out materials/programs, etc.)

Is the Bride taking the Groom’s Last Name

Yes

Post Ceremony Details/Requests for Officiant: Including the announcement for Cocktails when appropriate (please include the name of the room where they will be served) or Family Photo’s planned directly following the Ceremony?

Waiting Fees: A Perfect Witness will allow a 30-minute grace period from the time scheduled above. After which, you have agreed, prior to the Ceremony, to pay a $50 late fee in cash to the Officiant for each additional half hour delay.

* This Checklist can be a great Communications Tool *

Thank you for taking the time and effort to make copies of it and distribute to all the members of your bridal party and other participants whose instructions are included herein, as well as the D.J., Photographer or Facilities Staff responsible for participating or helping with your ceremony